Event attendees are more conscious of costs than ever before. As a mid-sized city, Rochester is a naturally affordable choice for meeting planners.


Food and Beverage Costs

Food and beverage costs in a mid-sized destination, on average, will be lower than those in large cities. Plus, Rochester is located in the Finger Lakes region of New York State, one of the most agriculturally abundant parts of the country, which makes sourcing affordable local purveyors of food and drink even more accessible.

The event services team at Visit Rochester is ready and able to work with you to modify your food and drink offerings for your event, helping you take a creative look at menu offerings to help bring food costs down where possible.


Wide Range of Event Venues

From traditional hotels to unique private event spaces, and atypical locations like museums, breweries, wineries and public parks, our team will work with you to find the right space that will meet your event’s needs and budget.


Group Rates at Area Attractions

The Visit Rochester event services team is here to help you secure group rates and discounted admission to a number of local museums and other attractions, including The Strong National Museum of Play, the George Eastman Museum and the Memorial Art Gallery. Event attendee discounts for meeting and convention attendees are also available at a number of other attractions and activities.


Free Festivals, Events & Entertainment

While Rochester is officially known as the “Flower City,” but we could just as easily be called the “Festival City,” with the city hosting more than 140 festivals annually. During “festival season” there are usually free festivals or events taking place every weekend, ideal for your attendees to discover while they are in town.


Plan in Advance

The farther out you are able to plan your event, the more our team can help you save by working to secure the best possible rates for vendors like transportation and A/V services for your future event in Rochester.